Samples of Thank You Letter for Donations

Looking for samples of "Thank You Letter" for donations received? One of the most important aspects of building a sustainable non-profit organization is getting your investors involved in the process from seeing the need to making sure your donors know how their money was spent and how grateful you are to have received it. There are several ways to thank your donors.

Thank your donors!

There are several ways to thank your donors and in fact, the goal should generally be to cultivate an ongoing relationship with them. Therefore, you should be prepared for an ongoing "thank you letter" writing campaign. Below is listed several samples and ideas for writing thank you letters to your donors.

The initial thank you letter should be sent as soon as you receive a donation. The basic anatomy should follow these points:

• Re-state your vision or mission statement
• Thank the donor for their generous contribution.
• Remind them how their contribution will be used--make it personal if you can.
• End by leaving the door open for future opportunities to connect.

Dear Donor (always write the donor's name),

At Riverside Children's Hospital, it's about caring for critically ill children, one child at a time. Your incredibly generous donation of $______ will help kids all over the Riverside area get life saving medical treatment when they otherwise wouldn't be able to afford it. At Riverside, we don't turn anyone away because of their inability to pay. We, the staff at Riverside, want to say thank you on behalf of the hundreds of children you will have helped with your contribution.

We've managed the unimaginable: to create a team of highly specialized doctors and medical staff that will work pro-bono. Every dollar you donate goes to help kids like Katey. Katey has neuroblastoma. But thanks to your generous donation, and the donations of others--Katey is in remission and we expect her to make a full recovery.

We look forward to working with you in the future. We at Riverside thank you. More importantly, the children thank you. And that's really who it's all about.

Sincerely,

Development Director

The holiday thank you card serves several purposes. First, it can serve as a means of handing out your 501 (c) (3) financial information or at least letting your donors know where they can get it. Secondly, it can serve as a means to tout your accomplishments and goals--keeping a line of communication open with your donors. Finally, it can also serve as a means of handing out needed tax information for deduction purposes to your donors. You can really create any kind of holiday card however, you should make a point to either include pictures of what you're doing, or feature the artwork of the people you serve. The idea is to put a personal face on that money. The holiday card should include:

• A personal message (see below)
• Tax deduction information (better to include separately)
• Financial statements or annual statements if applicable (better to include separately)
• What you accomplished this year, and a brief snapshot of your goals next year--be careful to note how your donor helped you achieve those goals.

Merry Christmas from our family to yours!
Another year has passed by at Manhattan Christian Academy and we have been blessed to see tremendous growth. Thanks to our generous donors last year, we were able to:

• offer an extra class per grade
• expand our after school program
• build an annex onto our building
• expand our scholarship services

We are thankful for your continued partnership with us in educating inner city youth!

When you're looking for samples of "thank you letter" for donations, make sure that it has all the anatomy of a good thank you letter:

• It makes a personal connect to your work.
• It shows the donor how their funds are being used.
• It creates a vision for your mission.
• It gives a glimpse of where you're going.

With the right thank you letters, you can cultivate relationships with donors that last for years.

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