A charitable donation receipt provides documentation to those who donate to your organization and serves as a record for tax purposes. If you are responsible for creating one for your organization, you can refer to a sample receipt to assist you when designing your own, or you can use the printable donation receipt template contained in this article to acknowledge gifts from your donors.
Essential Information to Include on a Receipt
No matter what type of charity you are responsible for managing, a donation receipt form is something you'll need on a regular basis. Receipts serve an important purpose from a donor relations perspective and provide you and those who show generosity to your cause with a record of charitable donation transactions that take place. When creating a receipt, be sure to include the following information on the form:
- Name of the organization
- A statement stating that the organization is a registered 501(c)(3) organization along with its federal tax identification number
- Date that the donation occurred
- Donor's name
- Type of contribution made (cash, goods, service)
- Value of the contribution
- If anything was received in exchange for the donation
- Name and signature of authorized representative of the organization
Legal language is not required on a charitable donation receipt but can be included if you like. Including legal language can add legitimacy to a receipt. Since many donors use a receipt for tax purposes, adding some legal language can prove that the donation is legitimate and qualifies for a tax deduction.
While not required, it can be good to provide some kind of legal language so that the donor understands the importance of the receipt. An example of what you can include on a receipt is: The Internal Revenue Service states that the deductible amount of a charitable contribution is limited to the value of cash or property donate minus what the donor receives in return in exchange for the contribution. Please keep this receipt and file it with your tax records as proof of your gift.
You can also add a statement such as: No goods or services were exchanged for this donation. This lets the donor know that the entire amount of the donation is tax-deductible by law.
If you need help downloading the printable receipt sample, check out these helpful tips.
Keep Accurate Records
Donation receipts are important both for the donor and the organization. For the donor, they can be used to prove a deduction when filing taxes and for the organization, they can be kept as a record of a donor's contribution.