Whether you're hosting a special event for a nonprofit organization or another type of event, a letter is a great way to provide details to the people who are being invited to participate. Use the sample invitation letters provided here to help you get started. Select the version that meets your needs by clicking the corresponding image. Click anywhere in the customizable PDF edit, then print and save as needed. Use this guide to printables if you need help with the documents.
Sample Invitation Letter for a Charitable Event
This version is ideal for invitations to special event fundraisers, as it is set up to include information about how event proceeds will be used in the community or to advance a charitable cause.
Invitation Letter Template for Special Events
This template is best for social, business, or family events. For example, it can be used to create invitations for awards ceremonies or banquets, corporate events, training programs, family reunions, school events, and more.
Special Event Invitation Letter Writing Tips
When writing an invitation letter for a special event, keep in mind that your goal is to encourage the people you are inviting to attend. The letter should be worded in a persuasive manner that gains reader attention and inspires action.
- Clearly convey the name of the invitation, its purpose, and why the recipient is being invited.
- In the case of a charitable event, specify how the funds raised will be used to benefit a cause.
- Share information on how participating will benefit the individual.
- Include details on how to RSVP, as well as the deadline for doing so.
- Use an appropriate business letter format.
- End the letter with a call to action and an appropriate closing.
- Ensure the letter is well written, concise, and persuasive.
- Proofread closely to make sure that it is free from typos and other errors.
Have a Successful Event
If you are hosting a special event, a letter can be a good tool for inviting guests to attend. You can send it via regular mail, email, or both. You may also want to follow up with a personal phone call or online invitation. By reaching out to those who are being invited to your event multiple times in more than one format, you may find that you get a better response rate and higher attendance than if you used only one approach. Taking steps to boost participation via a well-written letter and appropriate follow-up can set the stage for a successful event and free up your time to focus on other aspects of event planning.