If your organization receives funding of any type, following up with a thank you letter is a must. Strengthening relationships with donors by sending out a thank you letter will not only help secure future funding but will give the donor a way to know that you appreciate their support. Letters also serve as a record of a gift and can often be used for tax purposes.
Printable Donation Thank You Letters
Many organizations receive donations for various their efforts throughout the year. The attached printable thank you for donation letters can be saved to your desktop or printed out then used as needed. They can serve as a helpful guide when preparing your own organization's thank you letters and will be useful when thanking those who have supported your mission. If you need help downloading the letters, check out these helpful tips.
Donor Donation Thank You Letter
One of the most basic and perhaps most used type of donation thank you letter is the thank you letter for a financial donation. The attached thank you for your financial donation letter can be sent as soon as you receive a donation. It basically thanks the donor for their contribution and leaves the door open for future opportunities to connect. It can also be used for tax-purposes and serves as a record for your contribution.
Sponsorship Thank You Letter
Another common type of donation is a sponsorship. Many businesses and individuals decide to sponsor a special event and contribute financially to do so. The attached thank you for your sponsorship letter can be sent to those who have sponsored your organization's event. This type of letter details the amount of the donation as well as any benefits that are given in exchange for the sponsorship such as tickets to the event being sponsored or recognition.
Attendance Thank You Letter
After holding a special event, organizations send thank you letters to those who have attended the event. The attached thank you for attending a special event letter can be sent to anyone who has attended a charity benefit and has contributed money to do so. This type of letter should include the date of the event and what portion of the donation is tax-deductible. It can also mention any future events and can be used for tax purposes.
Business Contribution Thank You Letter
Don't forget to thank any businesses that donate to your cause. The attached corporate thank you letter can be sent to businesses that have sent in a contribution to your organization. It is a great way for your organization to express appreciation and to provide the business with a record of the donation.
Basic Thank You Letter Anatomy
When you're looking at the various samples, keep in mind that all letters should contain the same basic information. Some points to keep in mind include:
- Make a personal connect to your work.
- Show the donor how their funds are being used.
- Create a vision for your mission.
- Give a glimpse of where you're going.
If you plan to combine your thank you letter with a receipt, make sure that you also include all of the information that needs to be present in a charitable donation receipt.
Build Positive Donor Relationships
With the right thank you letters, you can cultivate relationships with donors that last for years.